We handle all the procedures for establishing a Homeowners Association:
- Extraordinary General Meeting to establish the Homeowners Association.
- Registration with the Tax Agency (Tax Identification Number).
- Legalization of the Minutes Book at the Property Registry.
- Opening a bank account in the name of the Homeowners Association.
- Connection of utilities (electricity, water, gas, etc.) and maintenance services (cleaning, gardening, etc.).
- Drafting of the Bylaws and Internal Regulations.
- Preparation of the Initial Contribution Budget.
- Administrative and Maintenance Management
We handle all administrative procedures, always focused on serving your community:
- Drafting and sending circulars, meeting notices, minutes, etc.
- Implementation of the bylaws, rules, and agreements adopted at the Owners’ Meeting.
- Treasury management: Bank accounts and cash. Payments (invoices) and collections (receipts).
- Budget preparation and financial advice.
- Immediate attention and advice to owners.
- Monitoring of debtors, suppliers, service companies, and employees.
- Communication with public administrations.
- Periodic inspections for building upkeep and maintenance.
- Implementation of energy-saving systems.
- Management of breakdowns and claims with the community insurance.
- Accounting and tax management. Labor and legal advice.
We have expert legal professionals on staff to ensure the community’s peace of mind:
- Up-to-date accounting in accordance with the Spanish General Accounting Plan (PGC) and with maximum transparency.
- Quarterly reports (or other frequency) upon request from the Board of Directors and the community.
- Budget management (period evaluation and expense control).
- Preparation of annual accounts and income and expense budgets.
- Forms 111 and 190 (withholding tax). Form 347 (transactions exceeding €3,005.06).
- Forms 303, 390, and 184 (VAT and rental income from communal areas), if applicable.
- Employee registrations, changes, and terminations (Social Security System).
- Contracts, extensions, and terminations (State Public Employment Service – SEPE).
- Social Security contributions (Social Security System – RED).
- Payroll and salary payments.
- Occupational Risk Prevention (PRL) contracting. Workplace accidents and procedures with the insurance company.
- Out-of-court collection of debts from delinquent owners.
- Representation of the homeowners’ association before administrative and judicial authorities.
- Legal advice for the entire homeowners’ association.
